Payment for Lost Book/s

7. Payment for Lost Book/s

Settlement of obligations or fees resulting from loss of library books.

Office or Division:

University Library

Classification:

Complex

Type of Transaction:

Government to Citizen, Government to Government

Who may avail:

UP Students and UP Employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Formal Declaration of Lost Book/s (1 original signed copy)

Requesting Party

2. Valid ID, Temporary Library Card for Students (if they yet to be issued the ID), or Copy of Appointment Documents for Faculty Members

Office of the University Registrar

Main Library or College / Unit Libraries

Human Resources Development Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

  1. Present Formal Declaration of Lost Book/s and ID

1. Receive Formal Declaration of Lost Book/s and ID and verify information at Integrated Library System

 

NONE

5 Minutes

Librarian

Circulation Section, Main Library and College / Unit Libraries

 

  1. Retrieve book card and inventory card

NONE

10 Minutes

 

  1. Compute cost of fine

NONE

10 Minutes

2. Pay fines

2. Receive payment and issue Official Receipt

Current Market Price of Book/s plus 50% of the Current Market Price of Book/s

3 Minutes

 Designated Collection Officer

Main Library and College / Unit Libraries

3. Present Official Receipt to concerned section

3. Indicate in the book card and inventory card new book status (declared loss & paid) and OR number

NONE

5 Minutes

Librarian

Circulation Section, Main Library and College / Unit Libraries

4. Receive ID, OR and verify clearance at Integrated Library System and CRS Accounts

4. Clear student or employee from Delinquent Database and from CRS accountability module

NONE

 10 Minutes

 

4.1. Report new book status to the Cataloging and Metadata Section

NONE

5 Minutes

 

4.2. Change status at Integrated Library System and at Union Shelf List

NONE

7 Minutes

Librarian

Cataloging and Metadata Section, Main Library

TOTAL:

 

55 Minutes