Request for Microfilm Conversion

20. Request for Microfilm Conversion

This service processes requests for converting content in microfilm into digital and print formats.

Office or Division:

University Library

Classification:

Complex

Type of Transaction:

Government to Citizen, Government to Government

Who may avail:

Non-UP Users, UP Students, and UP Employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

  1. Duly Accomplished Media Call Slip [Paging Form] (1 copy)

Main Library – Information Services and Instruction Section

  1. Duly Accomplished Microfilm Conversion Request Slip / Log (1 copy)

Main Library – Information Services and Instruction Section

  1. Valid ID, Temporary Library Card for Students (if they yet to be issued the ID), or Copy of Appointment Documents for Faculty Members

Office of the University Registrar

Main Library or College / Unit Libraries

Human Resources Development Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Accomplish Media Call Slip

 

NONE

5 Minutes

 

2. Hand in ID and Media Call Slip

2. Receive Media Call Slip

NONE

2 Minutes

Library Personnel Printing Counter, Information Services and Instruction Section, Main Library and College / Unit Libraries

 

2.1. Check Integrated Library System and List of Microfilms for availability of requested microfilm reel

NONE

10 Minutes

 

2.2. Retrieve the requested microfilm

NONE

20 Minutes

3. Accomplish Microfilm Conversion Request Log

3. Received accomplished Microfilm Conversion Request Log

NONE

3 Minutes

 

3.1. Assess fee and issue Order Payment Form

NONE

10 Minutes

4. Pay assessed fees

4. Process payment, issue official receipt

Scanning – PHP 5.00/ image or page

 

Printing for UP Clients – PHP 5.00/ page

 

Printing for Non-UP Clients – PHP 10.00/ page

5 Minutes

Designated Collection Officer

Main Library or College / Unit Libraries

5. Hand in Order Payment Form and official receipt

5. Hand over ID and issue claim tag

NONE

5 Minutes

Library Personnel Printing Counter, Information Services and Instruction Section, Main Library and College / Unit Libraries

 

5.1. Process microfilm scanning conversion

NONE

7 Days

6. Present ID and claim tag

6. Issue scanned copy of microfilm

NONE

5 Minutes

TOTAL:

 

7 Days, 1 Hour, 5 Minutes