Request for Access to Restricted Theses & Dissertations

24. Request for Access to Restricted Theses & Dissertations

Allows researchers to access restricted theses and dissertations under certain restrictions (OVCRD Memorandum No. FRN 15-038) due to the nature of said materials.

Office or Division:

University Library

Classification:

Complex

Type of Transaction:

Government to Citizen, Government to Government

Who may avail:

Non-UP Users, UP Students, and UP Employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

  1. Duly Accomplished Theses Request Form (1 copy)

College / Unit Libraries

  1. Valid ID, Temporary Library Card for Students (if they yet to be issued the ID), or Copy of Appointment Documents for Faculty Members

Office of the University Registrar

Main Library or College / Unit Libraries

Human Resources Development Office

  1. If requesting party is a student, Personnel, researchers, or faculty of the University, a signed Conforme shall be submitted to the Library or College/Unit where access to the thesis/dissertation is being requested. A written permission from the author or the adviser of the Thesis/Dissertation.

Author or adviser of thesis or dissertation

  1. If the requesting party is Non-UP, Non-Disclosure Undertaking signed and notarized by the requesting party, provided that one of the witnesses shall be from the Intellectual Property and Technology Transfer Unit (IPTTU) of the Office of the Vice-Chancellor for Research and Development (OVCRD)

Intellectual Property and Technology Transfer Unit (IPTTU) of the Office of the Vice-Chancellor for Research and Development (OVCRD)

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

For UP students and employees

  1. Submit written permission with access approval of the author/adviser together with the signed Conforme

1. Personnel will collect the documents

NONE

3 Minutes

Library Personnel College / Unit Libraries

2. Accomplish Theses Request Form and submit valid ID

2. Verify ID presented. Collect accomplished form after usage

NONE

3 Minutes

3. Locate and pull-out from the restricted area the theses / dissertations

3. Personnel will assist the user/s if necessary

NONE

5 Minutes

  TOTAL:   11 Minutes

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

For Non-UP members

  1. Proceed to the Information Services and pay the research fee

1. Information Services Personnel will issue receipt and discuss the access policy to the users

Universities / colleges and private researchers:

 

PHP 50 / Day

PHP 450 / semester

PHP 350 / midyear

 

State or public universities and government researchers:

 

PHP 20 / Day

PHP 450 / semester

PHP 300 / midyear

5-10 Minutes

Library Personnel College / Unit Libraries

  1. Submit written permission with access approval of the author/adviser together with the Non-Disclosure Undertaking signed and notarized by the requesting party, provided that one of the witnesses shall be from the Intellectual Property and Technology Transfer Unit (IPTTU) of the Office of the Vice-Chancellor for Research and Development (OVCRD)

2. Personnel will collect the documents

NONE

3 Minutes

3. Accomplish Theses Request Form and submit valid ID

3. Verify ID presented. Collect accomplished form after usage

NONE

3 Minutes

4. Locate and pull-out from the restricted area the theses / dissertations

4. Personnel will assist the user/s if necessary

NONE

5 Minutes

TOTAL:

 

16-21 Minutes (for non-UP)